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When and Why Do You Need Transcription Services?

There are numerous advantages associated with transcription, such as reduced overheads, improved business efficiency, and less stress.

Different companies use video and audio recordings, but there comes a time when these recordings require written documentation, which they can get through transcription services.

Law firms, healthcare, and medical providers, students, event speakers, market researchers, podcasters, publicity coaches, entrepreneurs, and authors are just some of the individuals and organizations that can benefit from transcription services.

What are transcription services?

Technology allows people to create audio and video recordings quickly and easily. Many of them love to share their recordings. But for other people, they need written documentation of some video and audio recordings, such as witness depositions, lectures, podcasts, interviews, and speeches.

Transcription converts audio or video files into text files. Translation companies offering transcription services can have transcriptionists do general, legal, and medical transcriptions. General transcription does not need specialized training, but for those who want to specialize in specific subjects, such as in the legal and medical and healthcare fields, it is better to acquire formal training. In legal transcription, the subject matter expert typically has a background and extensive experience in the legal field. They need the knowledge and the experience because they will encounter terminology specific to the sector, just like in medical transcription.

On the other hand, transcriptionists interested in medical transcription should acquire certification from the Association for Healthcare Documentation Integrity (AHDI).

Types of Transcription Services

Many translation companies offer audiovideo, and qualitative data transcription services. Audio and video transcription will be better when the audio is of good quality. As you know, the service requires the transcriptionist to listen to the recording and transcribe what he or she hears. If the quality is good, the process of transcribing will be faster, and the accuracy will be higher. The transcriptionist does not need to spend too much time listening to the recording and instead devote more time to writing the transcript.

Transcription is a text version of the video or audio recording, and the transcriber does not correct grammar errors. There are two ways to present the transcription. One is full verbatim, which includes all the mistakes in speech, false starts, slang and filler words, repetitions, and stutters. The other type is clean verbatim, where all the stutters, repetitions, filler words, and others are not included in the transcription. The transcriber can include ”inaudible” or ”unintelligible” and a timestamp for spots in the recording that are difficult to hear or understand.

A client can also order translation services if the recording is not in his or her native language.

You might find it surprising to know that you can transcribe data. Many people think that data is already in text form. In the area of research, there are quantitative and qualitative data. Quantitative data are measurable, while qualitative data are about ideas, preferences, and opinions that are not quantifiable. Researchers often get qualitative data from interviews, focus group discussions, observations, or questionnaires. Therefore, most of these results are either in audio or video format. For better data analysis, researchers need the transcription of all the audio/video files of qualitative data.

Who Benefits the Most from Transcription Services?

Several clients and services need transcription services since text files of audio/video recording are more acceptable and useful to end-users.

  • Legal sector. Some of the leading users of the service are attorneys, court reporters, paralegals, and law firms. These professionals need transcriptions of legal witnesses’ statements, court hearings, depositions, and recorded evidence. They provide judges, juries, and lawyers with the transcript of the audio/video file, which they can read while the recording is played in court to prevent misinterpretation.
  • Healthcare providers and medical practitioners. They frequently request transcription of patients’ notes, procedures, and other materials that need to go into the patients’ records.
  • Education sector. People taking doctorate degrees, lecturers, and students may also require transcription services, as most source materials for interviews, research, seminars, and class lectures are now in audio and video formats. Many colleges and universities offer recorded content for students taking online courses.
  • Market researchers. they will likewise benefit from transcription services to have a written file of interviews, discussions, feedback, and other data. They can have a clean and accurate record of the precise responses from participants.
  • Business sector. Uploading transcribed versions of your keynote speeches during significant events like symposia and conferences amplifies its outreach. If you are from a company, you can use it as a smart marketing tool.  Many companies and groups are pushing for a paperless workplace. But it does not apply to all offices. Busy entrepreneurs use transcription services to archive and store urgent phone calls, meetings, and interviews because it is faster to find a particular document instead of locating the right information from a recording.

Some people prefer to read information rather than view or hear it. If you produce video and audio podcasts, it is vital not to alienate people who prefer to read. You can reach more audiences with a text version of your podcasts.

Aside from the individuals and groups mentioned above, several other people and organizations can benefit from transcription services, such as video production houses, publicity coaches, freelance writers, authors, marketing consultants, and content strategists. They all need a text version of audio and video files for uploading content to websites, dissemination of information, and proper editing of thoughts and ideas to aid in their writing.

The Transcription Process

Creating a text file of an audio or video recording is difficult and complicated. The transcriptionist uses a unique program that allows him or her to play and rewind the files using a foot pedal. The service requires focus and attention; thus, the transcriptionist needs to work in a place without too many distractions. Using high-quality headphones that will enable the person to clearly and distinctly hear the spoken word is vital.

Timestamping the text version is required. Transcription is essential for videos that need subtitles or foreign language translation. The timestamps help synchronize the video and audio components of the file. Timestamps are likewise crucial to locate specific parts of the recording.

Contact Us for Your Transcription Projects

It is essential to work with a company that you trust because of the complexity of the transcription process. Our experienced transcriptionists are linguistic and subject matter experts. We can readily assign you to a transcription specialist wherever you are in the world. Please call us at (800) 882-6058 or send us an email at [email protected].


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